A standard invoice with one addition: a QR code that takes the customer to the order’s payment page. It gives anyone with an unpaid WooCommerce order a direct way to settle it from the document itself.
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An invoice for an order that is already paid only needs to be a record. For one that is still open, it should also make paying easy.
Customers who left an order on hold receive an invoice they can scan to finish the payment instead of hunting for the checkout link.
Businesses paying by transfer have the order total and a payment link on the same page their accounts team files.
Emailed on the on-hold or pending status, the invoice works as a reminder that already contains the way to pay.
The QR code and every other field are filled from the WooCommerce order when the invoice is generated.
The editor lets you adjust the preset to how you take payment:
Create a free Printout Designer account and connect your WooCommerce store with its API keys in a few guided steps. No coding required.
Select Invoice with QR Code from the presets and scan the code on an unpaid test order to see where it leads.
Create an automation rule for the on-hold or pending status, so the invoice with its payment link reaches the customer on its own.
No payment link needed? These presets share the same WooCommerce order data.
A traditional layout: your details, the client and the delivery address in the header, then quantities and prices line by line down to a highlighted total. The one to start from when you want a clear invoice and nothing extra.
View templateEvery line shows a thumbnail next to the product name, SKU, quantity and price, and the total is written out in words as well as figures. Best for catalogues full of similar items, where a photo answers which one was bought.
View templateA photo and a barcode on each line, followed by subtotal, shipping, tax and total. For stores whose warehouse scans the invoice while packing, with the SKU or GTIN in the barcode.
View templateYour ABN in the header and GST as a line of its own, with the total also spelled out in words. Made for Australian stores that show both on every invoice they send.
View templateCreate your free Printout Designer account and connect the store by entering its WooCommerce API keys in the guided setup. Pick Invoice with QR Code from the presets and edit it as you like. There is a 14-day free trial with no credit card needed.
The payment page for that order. WooCommerce provides a payment URL with each order, and the QR code encodes it, so the customer lands on the page where the order can be paid.
Yes. Conditional formatting can show or hide parts of a template based on order data, so the code only appears while payment is still outstanding.
Yes. A QR code component can be fed any field, or a fixed value you type in, so you can point it at a different order value if that suits your process better.
Usually on-hold or pending payment, since those are the orders a payment link helps. You pick the status in the automation rule, and conditions can limit it to certain payment methods.
Create your free account, connect WooCommerce and send Invoice with QR Code to your next unpaid order. 14-day free trial, no credit card required.